1. INFORMATION, INSTRUCTIONS, AND/TERMS AND CONDITIONS
A. The Client acknowledges and consents that the outstanding balance is to be remitted to the designated Carrier upon successful completion of the vehicle delivery. The permissible forms of payment comprise exclusively of certified funds, namely, cash, money orders, cashier’s checks, company checks, or bank checks. It is to be explicitly noted that personal checks are not deemed an acceptable mode of payment at the point of delivery to the Carrier.
B. Furthermore, it is prevalent among a majority of Carriers to decline the acceptance of credit or debit cards as a viable form of payment upon the delivery of the vehicle. Consequently, Clients are advised to prepare a suitable form of payment in advance to ensure a smooth transaction process. In circumstances where alternative payment methods are required, these must be agreed upon prior to the delivery date with the assigned Carrier and may be subject to additional administrative procedures or charges.
2. TERMS OF AGREEMENT AND CONDITIONS OF SERVICE
A. Carrier’s Contractual Obligations and Assessment Requirements
The designated Carrier bears the direct responsibility for any damages suffered by your vehicle while in their care during transit. A prerequisite for this agreement is a detailed pre-transfer inspection, comprising a meticulous walk-around assessment, before the vehicle is entrusted to the assigned Carrier.
B. Doorstep Pickup and Delivery Services and Related Conditions
The provision of services for pickup and delivery is anticipated to take place at your doorstep, unless there exist specific restrictions or prohibitions dictated by local residential ordinances. For vehicles that qualify as inoperable or oversized, characterized by features such as dual or oversized wheels, dimensions exceeding standard measurements, extra racks, heightened structure, limousine categorization, among other potential characteristics, additional charges shall be imposed accordingly. In instances where the Carrier is not duly informed of the vehicle’s inoperability or oversized nature prior to the agreed-upon pickup, the client will be required to immediately cover any resulting additional charges, at their discretion, via cash or money order made payable to the Carrier. Therefore, it is incumbent upon the client to provide complete and accurate information pertaining to the vehicle beforehand to avoid unexpected charges.
C. Grant of Authority to Carrier and Driver
The client expressly authorizes the Carrier and the driver, either separately or together, to operate and transport their motor vehicle from the predetermined pickup location to the designated destination, as outlined in this shipping order-bill of lading. This consent extends to encompass any necessary measures required for the secure and effective conveyance of the vehicle. By subscribing to this agreement, the client acknowledges and agrees to such operation and transportation, strictly within the parameters of this agreement.
D. Agreement for Services with State By State Carriers
State By State Carriers pledges to facilitate the engagement of a reliable Carrier to transport the client’s vehicle as swiftly as prevailing conditions allow, strictly adhering to the client’s instructions. In scenarios where a client opts to cancel their order prior to the allocation of a Carrier, the full deposit shall be refunded without imposition of any penalties. However, State By State Carriers reserves the right, at its sole discretion, to refuse any order. In such instances, the client’s deposit shall be promptly returned in its entirety.
E. Client Responsibilities and Preparations for Vehicle Transport
As per conversation with the client, for boats exceeding 12 feet in width and 12.5 feet in height, the client shall bear all costs associated with obtaining the necessary permits, securing escort vehicles, and covering any additional expenses required to ensure the safe and compliant transport of the oversized load. These measures are mandated by state regulations to ensure the safety and legality of the transportation process.
The client is tasked with the responsibility of removing all non-fixed racks on the vehicle, this includes, but is not limited to, luggage racks. Unless otherwise stipulated by specific alternate arrangements, it is imperative that the client ascertains their vehicle is in an operational condition, possesses the capacity for self-propulsion, and contains no more than half a tank of fuel at the time of pick-up. Non-compliance with these conditions by the client may potentially result in service interruptions or incurring of additional fees. By affixing their signature to this agreement, the client acknowledges their comprehension and consent to these obligations and preconditions.
F. Roles, Exclusions from Liability, and Duties of State By State Carriers
State By State Carriers emphatically recommends that clients evacuate all personal belongings and luggage from their vehicle before it is due for transport. The Company explicitly renounces any responsibility or liability pertaining to these personal items under all circumstances. Additionally, any disruptions, cancellations, hikes in transportation costs, or damage caused to the vehicle due to the presence of such items fall categorically outside the realm of State By State Carriers’ responsibility. Clients who choose to rent a vehicle for their use undertake to do so entirely at their own cost; State By State Carriers holds no obligation to underwrite or reimburse for rental vehicles. Furthermore, State By State Carriers categorically disclaims any liability for mechanical breakdowns or failures of mechanical or moving parts on the client’s vehicle during the course of transport.
G. Incurrence of Damage During Transportation and the Claims Process
In the unfortunate event that a client’s vehicle is subjected to damage while under transit, the responsibility for all associated claims falls unequivocally to the assigned carrier. Clients who seek to initiate a claim related to such damage are required to have the damage documented and authenticated at the time of vehicle delivery. Subsequent to this, the client must formally submit the claim in written form to the specific carrier, adhering strictly to the terms and conditions outlined in the Bill of Lading. State By State Carriers distinctly absolves itself from any responsibility pertaining to such claims or damages and vehemently disavows any liability for damages incurred during transport. The sole entity responsible for the client’s vehicle during the period it is in transit is the carrier assigned to the task.
H. Mandated Prohibitions and Restrictions
Clients are expressly forbidden from leaving any electronic items, items of value, plants, live animals, alcohol, drugs, or firearms within the vehicle designated for transport. Non-compliance with this provision may culminate in the levying of penalties or potential legal repercussions. It is essential for clients to adhere to these restrictions to ensure smooth and compliant transit of their vehicle(s).
I. International Orders – Including but not Limited to Hawaii, Alaska, Puerto Rico
In regard to international orders – inclusive of, but not limited to Hawaii, Alaska, and Puerto Rico – a stipulation exists wherein vehicles designated for transportation must be void of any contents, barring equipment installed by the original manufacturer. As part of the requisite information, the client is required to provide the serial number of the vehicle(s) and an estimate of its value, denominated in United States dollars. Responsibility for the completion and accuracy of any necessary customs documentation falls solely upon the client. Should assistance be required with the completion or understanding of these documents, clients are advised to seek consultation with the Carrier assigned to their order.
J. Applicability and Obligations as per the Carrier’s Tariff and the Uniform Straight Bill of Lading
The agreement set forth herein, in addition to any and all shipments conducted under it, are subject to the terms and conditions as outlined in the assigned Carrier’s tariff and the Uniform Straight Bill of Lading. These documents, integral to the shipping agreement, outline the roles, obligations, and liabilities of all parties involved in the shipping process. Upon request, copies of these documents can be obtained from the assigned Carrier’s office. As a matter of good practice and to ensure comprehensive understanding of the terms of service, it is strongly advised that clients familiarize themselves with the contents of these documents.
3. ENTIRE AGREEMENT
A. Contractual Exclusivity
The present document (‘Agreement’) hereby constitutes the entire and exclusive contract between the customer (hereafter referred to as ‘the Client’) and State By State Carriers, overriding and replacing all prior oral or written agreements, understandings, representations, or assurances.
B. Regulatory Compliance and Engagement
State By State Carriers functions under the regulatory authority of the U.S. Department of Transportation Broker’s license number 1540688. By forwarding an order through either email or fax, the Client expressly consents to engage the services of State By State Carriers, a transportation brokerage licensed at the federal level (bearing MC# 1540688 and USDOT# 4060642), for the arrangement of their vehicle(s) transportation by an independently-contracted, third-party Carrier.
4. CLIENT ACKNOWLEDGMENT AND AUTHORIZATION
A. Understanding of Stipulations
In executing this Agreement, the Client affirmatively acknowledges that they have read, comprehended, and will adhere to all stipulations set forth in the entire order form.
B. Ownership or Authorization for Vehicle Transportation
The Client further affirms and guarantees that they either retain legal ownership of the vehicle(s) or hold explicit and lawful authorization to enter into a transportation contract for the vehicle(s). It is unequivocally understood that the vehicle(s) will not be dispatched until the contract has been signed, returned, and formally acknowledged by State By State Carriers.
5. SCHEDULING FEES AND INOPERABLE VEHICLE LEVY
A. Activation and Disclosure of Scheduling Fee
State By State Carriers reserves the right to impose a scheduling fee (commonly referred to as a ‘deposit’), activated at the time of dispatch and explicitly disclosed within the context of the order invoice.
B. Additional Levy for Inoperable Vehicles
In circumstances where a vehicle, initially represented as being fully operational, is found to be inoperable at the point of pickup, an additional levy of $150.00 – $250.00 USD per vehicle shall be imposed, with payment due upon delivery.
6. VEHICLE AVAILABILITY AND DRY RUN FEE
A. Responsibility for Vehicle Collection
The Client holds the responsibility to ensure that the vehicle(s) are readily available for collection when the Carrier arrives.
B. Dry Run Fee for Unavailable or Unreleased Vehicles when Dispatched
In the event that Carrier was dispatched to pickup the vehicle and or attempts to collect the vehicle and finds it either unavailable or incapable of being released, a ‘dry run’ fee of 15% of the total cost of the order will be charged. In this scenario you would want to cancel the, the full deposit will be irrevocably forfeited to State By State Carriers.
7. CANCELLATION POLICY AND DEPOSIT FORFEITURE
A. Communication and Timing of Cancellations
Any and all cancellations must be expressly communicated prior to the dispatch of the vehicle(s) to a Carrier service. This notification must be sent via both fax, to number 561-709-4620, and electronic mail, to the address [email protected].
B. Forfeiture of Deposit for Post-Dispatch Cancellations
In instances where an order is canceled subsequent to the assignment and dispatch of a Carrier, the complete deposit amount will be irrevocably forfeited to State By State Carriers.
8. ADMINISTRATION FEES FOR AMENDMENTS AND CANCELLATIONS
A. State By State Carriers reserves the right to charge 15% of the total cost which is applied to all cancellations and amendments that require renegotiation of the initial terms or additional administrative work. In addition to the administrative fee, a cancellation fee of 15% of the total order amount will be charged for all cancellations, regardless of the reason. This fee compensates for the costs incurred in scheduling and allocating resources, which might otherwise go to waste due to the cancellation.
9. TRANSPARENCY AND CLIENT RESPONSIBILITIES
A. Vehicle Contents and Liability
Client responsibilities extend to ensuring that vehicles assigned for transport are void of any contents, as both State By State Carriers and the Carrier are devoid of the requisite licensing for the transportation of Household Goods. All penalties, financial or otherwise, or damages accruing due to the presence of unauthorized contents within the vehicle(s) during transportation fall solely under the client’s liability.
10. VEHICULAR DAMAGE AND LIABILITY
A. Recording Damage in the Bill of Lading
Incidents of damage to vehicle(s) during transit should be accurately recorded in the Bill of Lading – a document to be provided by the Carrier at both pickup and delivery.
B. Limitation of Liability for Vehicular Damage
State By State Carriers absolves itself of any liability pertaining to vehicular damage that might occur during transportation. It is understood that the pickup and delivery timelines provided are estimates, subject to variations due to external conditions including, but not limited to, fluctuations in weather, traffic density, mechanical complications, and market dynamics.
C: State By State Carriers shall not be liable for any damages that may arise during transport of there vehicle; rather, the responsibility will lie with the designated carrier.
11. REVISED RATES AND CLIENT OPTIONS
A. Notification of Revised Rates
If the prevailing market rates deviate from those originally quoted after an order placement, the client will be duly notified of such changes. In such circumstances, an updated order form will be issued reflecting the new agreed upon rates.
B. Cancellation Option for Revised Rates
Clients have the option to cancel the order if they do not agree with the revised rates. A cancellation fee of 15% of the total order amount will be applied to such cancellations. This fee is intended to cover the potential losses and administrative costs incurred by State By State Carriers due to the cancellation. The remaining balance of any deposits will be refunded after the deduction of this fee
12. PAYMENT TERMS AND CONVENIENCE FEE
A. Upfront Payment and Convenience Fee
For scenarios where a client opts to make an upfront payment for the total amount, State By State Carriers reserves the right to apply a convenience fee, which is set at 15% of the total amount due.
B. Payment Upon Delivery
For the payment of any balance due upon delivery, the client is required to make payment through cash, cashier’s check, or other certified U.S. funds.
C. OUTSTANDING PAYMENTS AND COLLECTION PROCEDURES
13. In the event that any payment remains outstanding upon completion of the service, the client acknowledges that they will be subject to financial collection procedures, further affirming their understanding of the financial obligations stipulated under this agreement.
14. ORDER REJECTION
A. State By State Carriers, in its sole discretion, reserves the right to reject any order.
15. CONFIRMATION AND CONSENT
A. I hereby affirm my agreement to and grant my authorization for the transportation of the aforementioned vehicle, in accordance with the provisions delineated above and the stipulations delineated in the appended terms and conditions.